North Texas Swimming
A Local Swimming Committee of USA Swimming
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North Texas Swimming Meet Operations Resources

General Resources

Meet Director

Meet Director Handbook: [ PDF ] [ Word ]

Each team that will bid to host meets on the North Texas Calendar must send a representative to the annual Meet Director clinic conducted by North Texas Swimming, usually in September.

Meet Bids Process To Determine the Competition Calendar

Each fall the North Texas Swimming Technical Planning Committee recommends a schedule of competitions for the next year. Representatives from each team vote in a North Texas Swimming House of Delegates meeting to approve that schedule with any amendments included.

Once the schedule is voted in, the teams submit written bids to the Technical Planning Committee for those meets that they wish to host.
North Texas Meet Bid Form for 2010 meets: [Word] [PDF]

A House of Delegates Meeting is conducted for the teams to vote which teams will be awarded their bid for each meet. Once the meet bids are awarded, the North Texas Swimming Calendar is published on the website.

Teams may decide to conduct additional meets beyond what is on the North Texas calendar, but cannot receive a sanction to host on the same weekend as a sanctioned meet on the calendar. The additional meets will be required to follow procedures for providing results but will not be posted on the North Texas Swimming website or Meet Information webpages.

Meet Information

Meet information should be created in a format that can be saved to Word, Excel, Rich Text [rtf], or PDF.

Sanctioning

"Sanctioning" assures that the meet will be conducted according to USA Swimming and North Texas rules and that only USA Swimming athlete members will participate. "Approval" is for swim meets where USA Swimming athletes will compete but other non-registered athletes will participate. Approved meets do not provide insurance coverage but the swimmer's result times will be usable as official results. Refer to the North Texas Swimming Policies and Procedures for complete information and duedates. Sanction fees are submitted with the post-meet financial reports and splash fees

Instructions for email submittal:
Download the Word document application to your computer and fill in the required fields. In Word, you may need to use "overwrite mode". Save your changes. Compose an email and attach your revised Word document along with any applicable additional documents, then send to the recipient designated on the form.

Instructions for hardcopy submittal:
Either the Word or PDF application document may be printed, filled out and mailed to the recipient designated on the form. Alternatively, the Word document may be downloaded, required fields filled in, and then printed.

Once the sanction number is received, it must be typed into the meet information before submitting to the North Texas Swimming webmaster Nancy K French or other distribution.

North Texas Swimming Post-Meet Requirements

The North Texas Swimming Registrar Karen Rourke will need a complete HyTek Meet Manager database backup. Please email to swim.tex@verizon.net. Once the registrar has confirmed swimmer registrations, the results will be uploaded by the North Texas National Times Coordinators to the USA Swimming "SWIMS" database and reports will be posted on the North Texas Swimming website.

Disability Inclusion Incentive Program

USA Swimming has a program to provide monetary incentive to meet hosts to include swimmers with a disability.

HyTek Meet Manager Computer Operator

Each team that will bid to host meets on the North Texas Calendar must send a representative to the annual Swim Meet Computer Operations [HyTek Meet Manager] clinic conducted by North Texas Swimming, usually in September.

Swim meet computer operators must have a good understanding of how swim meets are conducted and be familiar with North Texas Swimming Policies and Procedures. Before learning how to run the software, you should meet these criteria:

New operators should apprentice for at least two 4-hour meet sessions under supervision of an experienced operator before working a meet without supervision.

Colorado Timing System Operator

Each team that will borrow North Texas Swimming timing equipment must have a North Texas Swimming certified Timing System Operator. The certification is valid for two years. Equipment Chair Bob Lang conducts training at the beginning of the short course season in September and as interest warrants during the remainder of the year.

Swim Meet Safety Marshals

Safety marshals must be currently-registered USA Swimming Nonathletes and must be age 18 or older.

meetops.php updated Tue, 13 Oct 2009 - 12:57 CDT
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